The permitting process for any rehabber or builder can be filled with headaches, speed bumps, and delays. Because of this, many try to avoid large projects or sidestep permitting altogether. Unfortunately, this approach can limit business growth and lead to burnout.

With a thorough understanding of how to navigate permitting, you can tackle this step with greater efficiency and less stress. In this guide, we’ll cover the most common permitting mistakes, discuss the main components of a permit packet, and share key tips for speeding up the process.

Common Permitting Mistakes and How to Avoid Them
Even experienced rehabbers and builders can make costly permitting mistakes that set projects back. By identifying these common pitfalls, you can focus on steering clear of unnecessary delays and setbacks.

• Mistake #1: Missing or Skipping Necessary Permits
  We’ve all been tempted—maybe I can skip permits this time, no one will find out. This is perhaps the most common mistake among rehabbers looking to avoid permitting hassles. But it’s never a good strategy. Skipping permits can lead to fines, stop-work orders, or even legal issues, not to mention a poor reputation with local authorities. This can severely impact your ability to grow your business.
• Mistake #2: Incomplete or Inaccurate Permit Applications
  Submitting an incomplete permit application is another frequent misstep. Often, this happens due to a lack of knowledge about the required documentation (see next section), so it’s crucial to understand what permit reviewers are looking for. Sometimes, the issue stems from an inexperienced team—an architect or draftsman who overlooks important details can cause frustrating delays and endless back-and-forth with reviewers.
• Mistake #3: Overlooking Zoning Code and Requirements
  Besides knowing the permitting requirements, you also need to understand zoning laws and building codes. Zoning setbacks, building codes, and other restrictions can significantly impact your project. Overlooking these can force you to alter plans or even derail a project. A basic grasp of these requirements is essential for a smooth permitting process.
• Mistake #4: Waiting Too Long to Order Necessary Plans/Documents
  As soon as you take on a project that requires permits, order all essential plans and documents right away. For example, in new construction, soil reports, site plans, and building plans should be ordered on day one. These documents often have long lead times, and any delay in ordering can prolong the permitting process.
• Mistake #5: Lack of Communication with Permit Reviewers and Departments
  Many answers can be found through a simple conversation with local permit reviewers and building departments. When in doubt, make a phone call or send an email. Even seasoned rehabbers and builders sometimes have questions. The best builders know to reach out immediately for clarity and avoid unnecessary setbacks.

Essential Components of a Permit Packet
A complete permit packet is crucial for a smooth review and approval process. Here’s what a solid permit packet should include:

• Component #1: Permit Application
  First and foremost, you’ll need to submit a permit application, typically available on your city or county website. This form can often be completed online and generally requires details such as the property owner, property assessment number or ID, estimated project costs, a description of the scope of work, and information on water/well and sewer/septic systems. Ensuring accuracy here helps avoid early setbacks.
• Component #2: Architectural/Building Plans
  Architectural and building plans are usually required and form the foundation of a complete permit packet. These plans illustrate key components of the project to confirm that everything meets code. They may include foundation plans, framing plans, floor plans, elevations, and more, along with important notes on code compliance and other requirements.
• Component #3: Site Plans
  Site plans are commonly required for new construction, additions, and accessory structures, although some jurisdictions may require them for any type of project. These plans should convey zoning requirements like setbacks, lot area coverage, septic locations, and other critical site details.
• Component #4: Engineering Documents
  Often overlooked, engineering documents are essential to demonstrate the structural integrity of your project. These may include soil reports, specifications for engineered wood (such as trusses and LVLs), and other calculations. Providing detailed engineering documents enables permit reviewers to assess and approve plans with greater confidence and speed.
• Component #5: Licensing
  Proper licensing is a frequent cause of permitting delays, and requirements vary by market. Most jurisdictions require a contractor’s license to pull permits—make sure it’s the appropriate license for the trade and designation. Additionally, a business license may be necessary, particularly for the contractor responsible for the work and pulling the permit.

Tips for Speeding Up the Permitting Process
The permitting process can sometimes feel like a roadblock, but there are ways to streamline it. Use these tips to keep things moving smoothly:

• Tip #1: Order Plans and Documents Immediately
  Ideally, order all required plans and documents on day one to prevent delays due to long lead times.
• Tip #2: Build Relationships with Permit Office Staff and Inspectors
  Strong relationships can make all the difference when it comes to getting quick answers and easing the review process.
• Tip #3: Know Your Local Permitting Requirements
  Take time to understand your city or county’s specific permitting requirements, including necessary details and notes.
• Tip #4: Carefully Read Applications and Instructions
  Don’t skim—read all permit applications and instructions thoroughly to ensure you meet every requirement.
• Tip #5: Address Revision Requests in Full
  When revisions are requested, address each one completely to avoid unnecessary back-and-forth and additional delays.

Conclusion

By avoiding common permitting mistakes, preparing a complete permit packet, and following time-saving strategies, you can make the permitting process a seamless part of your project’s workflow. Treat permitting as a fundamental part of planning, and you’ll be well-prepared to handle any hurdles that come your way.

Taking these steps now will keep your projects on schedule, minimize surprises, and help you focus on what you do best: bringing your rehab and building visions to life.